Job Description
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Travel Assistant – NCR PMO Support based in the United States.
As a Travel Assistant, you will support the National Capital Region (NCR) Program Management Office by coordinating travel authorizations and expense documentation for employees and subcontractors.
You will help ensure that business travel complies with Federal Travel Regulations, contractual requirements, and internal travel policies.
Working closely with travelers, program managers, and regional leadership, you will review submissions for accuracy, completeness, and timely processing.
You will play an important role in ensuring travel expenses are reviewed, reconciled, and reimbursed efficiently.
This position calls for strong organizational skills, attention to detail, and the ability to resolve travel-related issues in a deadline-driven environment.
You will contribute to the smooth administration of complex government programs while supporting teams working on nationally significant technical and engineering projects.
The role is full-time and remote, with eligibility limited to candidates who reside in the National Capital Region.
\n Accountabilities
Prepare travel authorizations: Coordinate with employees and subcontractors to prepare travel authorization requests and submit them to clients for approval in accordance with contractual requirements.
Review travel documentation: Support NCR Task Order Program Managers by checking travel authorizations for accuracy and compliance with applicable contracts, Federal Acquisition Regulations (FARs), corporate policies, and relevant travel requirements.
Ensure regulatory compliance: Apply Federal Travel Regulations (FTR) and internal travel policies to help maintain accurate, consistent, and compliant travel administration.
Support travelers: Respond to questions and assist employees and subcontractors in resolving travel-related issues as they arise.
Review travel expenses: Examine expense reports for accuracy, completeness, and compliance before approval, ensuring submissions meet established deadlines.
Manage travel system submissions: Upload travel authorizations and expense reports into the applicable client travel management system and ensure required documentation is submitted on time.
Assist with expense reconciliation: Help reconcile expense report payments and investigate discrepancies when needed.
Collaborate with program leadership: Maintain effective communication with travelers and program managers to support efficient travel coordination and administrative operations.
Requirements:
At least five years of professional work experience.
Strong attention to detail and a consistent commitment to accuracy when reviewing travel authorizations, expense reports, and supporting documentation.
Excellent organizational and analytical skills, with the ability to manage multiple requests and meet deadlines.
Strong follow-through and problem-solving abilities, including the capacity to identify discrepancies and help resolve administrative issues.
Excellent written and verbal communication skills, with the ability to work effectively with employees, subcontractors, program managers, and leadership.
Extensive practical use of Microsoft Excel, Outlook, and Teams for documentation, communication, coordination, and administrative tasks.
Ability to follow established policies, contractual requirements, and compliance procedures in a structured work environment.
Knowledge of Federal Travel Regulations and previous experience applying federal travel requirements are preferred.
Must reside in the National Capital Region (NCR) to be considered for this remote position.
Availability to work full-time in a remote administrative support role.
Benefits:
Compensation: Expected pay range of $28.85–$33.65 per hour.
Employment type: Full-time position.
Work arrangement: Remote work, available only to candidates residing in the National Capital Region.
Professional experience: Opportunity to support program management operations involving government clients and complex technical projects.
Collaborative environment: Work closely with employees, subcontractors, program managers, and regional leadership.
Compensation considerations: Final pay is determined by factors including skills, experience, qualifications, and location.
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Job Tags
Hourly pay, Full time, Work experience placement, For subcontractor, Work at office, Remote work